Global Virtual Technology Summit
PI-WOT 2021

PanIIT Alumni India is a Society registered in 2006 to promote networking among alumni of all the IITs and to give expression to their desire of giving back to their alma mater, society, and the nation.

PanIIT has undertaken several projects and programs which promote an understanding of new technologies, their likely impact on society, and emerging opportunities.

• PanIIT also works with the IITs to provide networking support to students and young alumni.
• Representing the alumni associations of all 23 IITs, with an alumni base of 5,00,000, the PanIIT alumni movement is present globally.
• Global Chapters in countries including USA, UK, Australia, Singapore, Japan, UAE, and many more.

ABOUT PI-WOT

• PI-WOT 2021 is a 2-day Global Virtual Technology Summit about how the industry continues to leverage technology to pivot into a new paradigm.
• It is a 37 hours marathon event that starts at 4:30 AM IST on 17th September and ends at 6:00 PM IST on 18th September.
• A unique global event featuring tracks from PanIIT chapters in the USA, UK, Australia, and Singapore.
• Opportunities for investors to invest, for Startups to showcase their products/services, and to find mentorship.
• To brainstorm and deliver solutions to contemporary industry challenges through the Hackathon event, Hack of PI.

The benefits of selecting the vconfex platform for PI-WOT 2021

CONVERSATIONS

• A melting pot of ideas, experiences, and learnings to leverage technology-led innovations for contemporary industry challenges.
• Identifying best practices in technology innovation for business and social impact.

NETWORKING

• Opportunities to network across industry, government, academia, and businesses.
• Carry your network beyond the Summit. Partner with industry leaders and upcoming startups in your domain for opportunities.

STARTUP SHOWCASE

• Opportunity for investors to engage with up-and-coming startups at an entry-level.
• Take advantage of investments, M&A, and other possible collaboration opportunities.
• Engage with IIT Alumni led Startups and Investors.

HACKATHON

• Submit problems for solution finding by the participating teams.
• Monetize/market the concept / MVP developed at the Hackathon in collaboration with the solution team.
• Get real-time feedback on tools and services and gauge perceptions.

Project Info:

Organizer: PIWOT (PAN IIT World of Technology) Category: Virtual Exhibition Date: 17th - 18th September 2021 Explore Event

Customized Virtual Lobby

Your events can take place virtually with the help of the vconfex tool. an online setting that can stream from a sizable networking event, a single session, or even multiple concurrent sessions of one-on-one conversations.

You can configure the layout, Live Studio background, virtual background, background image, and Reactions of the Virtual Lobby to suit your preferences. Reactions and virtual backdrops for the Live Studio can also be individually customized.

While configuring the device, you can add additional virtual background options in addition to the ones that come as default. For more information please connect with the vconfex team.

An additional feature was added to the vconfex lobby.

• Support multi-language.
• Direct access to the panel from the left navigation menu.
• Chatbot.
• 3D Lobby.

Virtual Auditorium

Any online event's goal is to replicate the in-person experience as closely as possible to increase attendees' comfort and enjoyment. Because of this, a vconfex virtual auditorium functions similarly to a physical one.

The main distinction is that the speakers are met online by the participants rather than in person. As a result, they can participate in the event using a mobile device or computer and an internet connection from anywhere in the world.

Vconfex auditoriums are the ideal venue for most businesses to hold seminars of all kinds, as well as educational, training, or certification sessions, product demonstrations, keynote speeches, and keynote conferences.

This kind of online event's objectives typically includes attracting new customers, fostering loyalty, and raising brand awareness.

What is the role of the agenda in the auditorium?

• The agenda is one of the most crucial components of virtual auditorium planning. especially if there are various presentations planned for the online event that spans several days.
• A virtual agenda with the title of the presentation, the speaker, and the time must be available to attendees. Vconfex serves as the main informational resource for participants and also enables them to plan their activities for the duration of the online event.

Expo Hall

The Virtual Exhibition Area is a virtual space where businesses can showcase their goods and services just like they would at a physical trade show or fair. It is possible to assign multiple exhibitors to booths where they can share presentations and videos about their company, product, or service. They can also communicate with visitors via text or video calls and offer more details. The final option is for visitors to collect flyers and brochures from the exhibitor, just like they would at a physical fair. This will be downloaded to their device automatically.

Key aspects

• The exhibitor's booths
• Sharing of presentations, marketing materials, brochures, and videos is possible.
• Section describing the company
• Possibility of downloading booth materials Text or video chat with screen sharing between exhibitor and visitor
• For each booth, polling and rating are available.

Exhibitor Booths

Registered attendees can explore a digitally constructed environment where they can engage with virtual exhibitor booths, interact with sponsors, chat with other attendees, and explore how areas like sponsored booths, polls, meetings, videos & assets download Booth rating is available on the booth to share your feedback.

Online exhibitor booths can take on a variety of forms, from straightforward icons and banners to custom web pages and elaborate 3D-rendered designs.

All of this activity occurs on a hosted microsite that is accessible to users via an online tool.

The benefits of vConfex virtual booths

• Improved lead generation
• Increased brand awareness
• Extended audience reach
• Cost-effective and increased productivity
• Sponsorship revenue opportunities

Networking Lounge

The Virtual Meeting Room also referred to as the Networking Lounge, is a virtual meeting space where a host or organizer, along with several attendees, can gather. It operates through a real-time video conference, allowing all participants to see each other as if it were a face-to-face gathering.

You can interact with attendees & share with them your business care & emails.

Through video conferencing, attendees can have meetings with exhibitors right at their booth. Additionally, you can let visitors and exhibitors schedule appointments in advance.

When visitors come to your virtual booth, you will see them arrive, and when they do you can chat with them in several ways.

Firstly, you can use the public chatroom function and say a big hello to everyone there!

Vip Lounge

• Depending on the celebrity you choose, we can set up a performance, anecdotes, and a Q&A at a time and date that works for you.
• We are pleased to offer a variety of well-known names to entertain you online on your preferred platform, including household names, reality TV and soap stars, sports speakers, and stand-up comedians.

Leaderboard table

Choose the right one for you

Select from a variety of leaderboard and scoreboard types. We provide leaderboards, counters, scoreboards, and various other things.

Reasons for using vConfex Leaderboard

• Animated and real-time
• Collaborate and share
• No app install
• Fully customizable
• No login or signup required

For each user, the leaderboard displays

• Rank: shows the rank depending upon the selected filters (time, forum or topic)
• Name
• Profile photo (if available) or initials

By default, the leaderboard displays 10 users per page. Users can use the scroller to view the entire list. Pointing to a user name in the leaderboard displays a pop-up window with more information about the user.

Resource Center

A resource center is a location where we can download all the assets and videos in one place. We also have the option to add videos and PDFs to our briefcases so we can access them later.

One of the necessities of modern life is brand promotion, so we can display the branding as a hanging banner or on stands to attract more customers. Alternatively, we can make the screen appear three-dimensional.

Results

• There are 14012+ registrations in the event while holding up 3726+ Attendees.
• There were over 502+ documents downloaded from exhibitor booths.
• 282+ Booths were included in the event.
• Over 100+ people clicked selfies on the platform.

Conclusion

The virtual vconfex case study should have provided you with some useful information. Get in touch with us for a professional chat if you'd like a more in-depth discussion and recommendations. Award-winning virtual event platform vconfex helps companies host fruitful virtual and hybrid events and accomplish their objectives. Call right away to schedule a personalized, Free demo tour.